Job Opening: Human Resources Specialist

NOW HIRING: Human Resources Specialist –

The Human Resources Specialist provides a wide variety of both complex and routine administrative services. The HR Specialist carries out responsibilities in the following functional areas to include employment, credentialing, compensation, employee relations, benefits, training & development and HRIS. This position may report to the HR Leadership. Assists and advises company managers about Human Resources related matters.

The HR Specialist promotes a professional environment and cultivates collegial and collaborative partnerships with key stakeholders internally and externally. These activities are aimed at supporting the organization in maintaining or improving its operation and its workforce outcomes. The HR Specialist must possess the ability to function efficiently in group settings and collaborating with various levels of leadership and disciplines.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

Communicates with a variety of stakeholders, (e.g. employees, administrators, applicants, general public, etc.) for the purpose of providing information and assistance concerning employment, recruitment, employee records and /or other employment related matters.

Conduct the day-to-day HRIS data entry, recruitment duties, relating to sourcing, screening, onboarding, scheduling and evaluating applicants for specified positions.

  • Working with HR recruiter to help Recruits, develop and retain workforce through effective communication.
  • Develop sources of qualified applicants to meet departmental staffing needs and assist department in their ability to select candidates for employment in a timely and reliable manner.
  • Evaluate and assess candidates, their experience and qualifications for placement in compliance with established guidelines.
  • In conjunction with HR team prepares reports to monitor hiring retention turnover.
  • Manages the development and maintenance of the HRIS systems, particularly the data entry transactions and onboarding process.
  • Maintains electronic documents, files and records (e.g. personnel forms, personnel files, etc.) for the purpose of providing accurate information in compliance with established guidelines.
  • Assists with enforcement of initiatives and procedures such as performance reviews, new hire paperwork, payroll and other administrative tasks.
  • Assist in the development/update of job descriptions and performance objectives to develop Performance Management Reviews.
  • Conduct orientation and processing of onboarding procedures for workforce.
  • Manages and acts as the primary assessor for credentials review and background check of all workforce.
  • With attention to detail HR specialist conducts or completes verification process in conjunction with assigned third party vendor.
  • Will conduct investigations for the purpose of gathering multiple perspectives on issues to make determinations of eligibility for hire and to create recommendations for hiring managers.
  • May conduct compensation analysis for the purpose of salary recommendations and job offers.
  • May conduct analysis of HR metrics and compile and distribute monthly/annual reports.
  • Completes the necessary pre-employment paperwork, offers, and announcements.
  • Manages the on-boarding process of each new hire recruited and coordinates the scheduling of orientation and training. Assists with development and presentation of New Hire Orientation.
  • Develops a wide variety of written materials (e.g. forms, procedures, brochures, pamphlets, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
  • Participates in meetings that involve a range of human resource issues (e.g. personnel actions, regulatory requirements, actions involving outside agencies, inter-department needs, etc.) for the purpose of developing recommendations and/or supporting other staff.
  • Presents information on a variety of human resource topics (e.g. new employee orientations, employment requirements, employee relations, benefits offered, etc.) for the purpose of conveying information and/or making recommendations regarding company services.
  • Researches information required to manage assignments (e.g. relevant policies; current practices, etc.) for the purpose of developing new programs/services, ensuring compliance with legislative requirements, securing general information for planning and/or responding to requests.
  • Develop and maintain a rapport with management that fosters the free exchange of information and problem solving.
  • Use feedback from the field to develop and implement human resources guidelines to meet organizational needs and comply with state and federal laws.
  • Maintains employee/client confidentiality and adherence to HIPAA requirements at all times.
  • Produces results that meet or exceed identified strategic and operational targets.
  • Fosters a team environment by instilling a cooperative atmosphere and promoting collaboration.
  • Collaborates with the HR Leadership to establish workflow and procedures involving workforce planning and implementation.

MINIMUM QUALIFICATIONS

Associates degree with a combination of five years’ experience in the HR field with an emphasis of Behavioral Health and/or Healthcare recruiting, compensation and benefits experience required. Experience with credentialing process and Kronos systems a plus.

Preferred Qualifications: Bachelor’s degree in HR or Business Administration/Management, plus three years direct HR experience preferred.
Ability to obtain a Level One fingerprint clearance and meet agency personnel requirements.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

  • Must have the ability and capacity to expand responsibilities into all areas of human resources functions.
  • Requires high level of integrity and detail oriented.
  • Thorough knowledge of principles, practices and methods of administrative/ human resources operations.
  • Must be proficient in word processing, complex spreadsheets, Word, Excel, and Power Point as well as possess the ability to learn new software systems.
  • Requires use of discretion and judgment in both internal and external contacts, with ability to deal effectively with staff.
  • Must possess mature judgment and skill in dealing with employees and public while maintaining the highest degree of confidentiality with information obtained in the performance of duties.
  • Problem solving—the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.
  • Interpersonal skills—the individual maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things. Able to work with people, maintain a pleasant disposition, with good presentation both in person and on the phone.
  • Oral communication—the individual speaks clearly and persuasively in positive or negative situations, demonstrates group presentation skills and conducts meetings. Communicate in a timely manner human resource services and programs to our customers.
  • Written communication—the individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.
  • Planning/organizing—the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans. Must be organized with the ability to work independently with minimum supervision to assure compliance with all company standards.
  • Quality control—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality. This position requires a high level of accuracy and detail.
  • Adaptability—the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
  • Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
  • Safety and security—the individual actively promotes and personally observes safety and security procedures, and uses equipment and materials properly.
  • Capacity to engage in multiple activities without losing track of needed results.
  • Knowledge of applicable state, and federal regulations.
  • Good working knowledge of the current landscape of workforce development.
  • Ability to take initiatives and see takes to completion.
  • Wiliness to accept new responsibilities. Computer Skills: Proficiency in typing, using computer software, i.e., HRIS systems, Word, Excel, and PowerPoint and Internet is essential.

 

Required: Car and a valid AZ Driver’s License. State minimum insurance coverage and ability to meet and maintain the company’s acceptable driving requirements. Employment is contingent upon successfully passing an employee reference check, criminal background check, drug screening, confirmation of qualifications and a three year motor vehicle history check. Employee must maintain a valid Arizona Driver’s license and meet Marc Community Company driving requirements. Other: Available to work long hours, evening and weekends in support of workforce initiatives. Flexible work schedule.

Full Time positions include medical, dental, paid holidays and Paid Time Off accrual,

Access to health coach and wellness incentives. Employer matching 403(b) retirement savings plan. Employees have access to two company fitness centers. Tuition reimbursement up to $1,000.

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Marc Community Resources, Inc. is an Equal Opportunity Employer – All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, disability status, protected veteran status, or any other characteristics protected by law.